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GCC equipment rental

Rental software for equipment rental in the GCC

Rentablez is rental management software for equipment and heavy machinery rental businesses in the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain and Oman — serialised fleet and bulk site supplies, hour-to-month and metered billing, VAT invoicing configured per country, maintenance that blocks stock, inspections and e-signed hire agreements.

  • Serialised + bulk + kits
  • Metered & monthly billing
  • VAT per country
  • iOS & Android
No credit card required Cancel anytime Free 7-day trial
Row of compact excavators in a construction equipment rental yard with a supervisor checking a clipboard

Why Gulf equipment rental businesses switch

The six problems a GCC equipment rental runs into first

  • A crane promised to two sites

    Serialised units carry one live availability calendar. A reservation blocks the machine for its dates, across every yard, before the quote goes out.

  • Hour-based billing done by hand

    Meter readings at dispatch and return feed per-cycle metered billing. Day rates with hour allowances, weekly and monthly rates are configured once.

  • VAT that differs by country

    Tax profiles are configured per country: 5% in the UAE, 15% in Saudi Arabia, 10% in Bahrain, 5% in Oman. The tax registration number prints on every invoice.

  • Servicing that slips between hires

    Maintenance job cards block the unit while it is in the workshop and record parts, labour and external costs. Costs can be billed back to a lease.

  • Condition disputes at return

    Dispatch and return inspections capture photos and defects on the mobile app, with a signed record. Defects escalate straight into a maintenance job.

  • Long-term hires that need monthly invoices

    Leases bill themselves on the anchor date you choose, upfront or postpaid, with proration for extensions, swaps and early returns, and credit notes when needed.

Operations manager checking stock on a tablet in an equipment warehouse

Fleet & availability

Cranes, excavators, generators and attachments in one register

Serialised machines, bulk site supplies and kits live in the same inventory with categories, variants, documents and warranty records. Availability search shows what is free for any date range across every yard in every country.

  • Serial-number tracking per unit
  • Bulk quantities for scaffolding, props, fencing
  • Kits: machine + attachments as one line
  • Barcode / QR labels and scanning
Learn more
Rental business owner in Dubai reviewing orders on a tablet

Hire orders & dispatch

Quote, dispatch, extend, swap and return without re-keying

Enquiries become quotations, quotations become hire orders. The mobile app runs dispatch and return with meter readings, photos and signatures; extensions and mid-hire swaps reprice automatically.

  • Hourly, daily, weekly, monthly and metered billing
  • Duration-discount price lists and minimum periods
  • Delivery challan, gate pass and route planning
  • Dispatch and return inspections with photos
Learn more
Two colleagues reviewing a hire schedule on a laptop

Invoicing & payments

VAT invoices per country and lease billing on schedule

Tax profiles are configured per country and the registration number prints on every invoice. Long-term leases invoice on schedule, deposits are held separately, and online payments arrive through Stripe. Invoices and bills push to Xero or Zoho Books.

  • UAE 5%, Saudi Arabia 15%, Bahrain 10%, Oman 5%
  • Multiple tax registrations per organisation
  • Security deposits and partial payments
  • Xero and Zoho Books integrations
Learn more

Across the Gulf

Six countries, one fleet register

Set the country and currency at setup and the tax profile, invoice format and registration number follow through every document. Branches in different cities or countries share one inventory.

  • United Arab Emirates

    Dubai, Abu Dhabi, Sharjah

    VAT 5%, AED

    Rental software for the UAE →

  • Saudi Arabia

    Riyadh, Jeddah, Dammam

    VAT 15%, SAR

  • Qatar

    Doha

    Tax profile configurable, QAR

  • Kuwait

    Kuwait City

    Tax profile configurable, KWD

  • Bahrain

    Manama

    VAT 10%, BHD

  • Oman

    Muscat

    VAT 5%, OMR

Rental management platform for the GCC Plans from $29 per month →

FAQ

GCC equipment rental questions

What equipment rental businesses in the UAE, Saudi Arabia and the wider Gulf ask before a demo.

Something else? or email sales@rentablez.com.

What types of equipment can Rentablez manage?

Any equipment you rent out: tower and mobile cranes, excavators, bulldozers, wheel loaders, forklifts, generators, compressors, scaffolding, aerial platforms, trucks and trailers. Serialised units are tracked individually; consumables such as scaffolding and props are tracked by quantity.

Is Rentablez available in Saudi Arabia and Qatar?

Yes. Rentablez is used across the GCC — the UAE (Dubai, Abu Dhabi, Sharjah), Saudi Arabia (Riyadh, Jeddah, Dammam), Qatar (Doha), Kuwait, Bahrain and Oman. Currency is set per organisation (AED, SAR, QAR and others) and VAT is configured per country.

Can I track my equipment with GPS?

Yes, for connected units. The IoT / GPS module integrates with TrackNerd trackers for live location and remote immobilisation of compatible machines. This is an add-on that depends on installed hardware; asset, order and maintenance tracking work for every unit without it.

Does it work for crane rental companies?

Yes. Cranes are serialised units with their own availability calendar, documents and warranty records, hourly or daily rates with metered billing, dispatch and return inspections, and maintenance job cards that block the unit while it is in the workshop.

How is VAT handled across GCC countries?

VAT rates are configured per country through tax profiles: UAE 5%, Saudi Arabia 15%, Bahrain 10%, Oman 5%. The tax registration number prints on every invoice and credit note, and an organisation with more than one registration chooses the billing entity per order.

How long does it take to set up?

Book a demo and your account is set up on the call with a sample of your fleet. The 7-day free trial starts right after. Equipment and customer lists can be bulk-uploaded from a spreadsheet, and dedicated onboarding is included on Professional and Custom plans.

Is there a mobile app for field staff?

Yes. iOS and Android apps let drivers, site supervisors and technicians dispatch and return equipment, record meter readings, take photos, complete inspections and capture signatures from their phones.

Is there a free trial?

Yes. Book a demo and start a 7-day free trial set up with your own fleet. No setup fees, cancel anytime, and paid plans carry a 30-day money-back guarantee.

Rental businesses everywhere

One product. Tax and payments that match your country.

Rentablez is used by rental businesses in India, the GCC, the UK, Australia and the US. Tax is chosen per order from your registered entities — India GST, GCC VAT, or configurable profiles anywhere else.

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See Rentablez with your own fleet

Book a 30-minute demo. We load a sample of your machines during the call and your 7-day free trial starts right after.

No credit card required Cancel anytime Free 7-day trial
Free Trial