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United Kingdom

Rental and hire software for UK hire businesses

Rentablez is rental management software for UK plant, tool, event and equipment hire businesses — VAT-compliant invoicing at 20%, GBP card payments through Stripe, Xero integration, e-signed hire agreements and stock across every depot, on the web and in iOS and Android apps.

  • 20% VAT invoices
  • GBP via Stripe
  • Xero integration
  • Multi-depot stock
See pricing →
No credit card required Cancel anytime Free 7-day trial
Two colleagues reviewing a hire schedule on a laptop in a UK office

Why UK hire businesses switch

The six problems a hire desk runs into first

  • VAT invoices done by hand

    A UK tax profile applies 20% standard-rate VAT on every invoice, shows your VAT registration number and the VAT breakdown, and handles zero-rated or exempt lines where you need them.

  • The same kit promised twice

    Serialised units carry one live availability calendar across every depot. A hire booking blocks the unit for its dates before the quote goes out, so two branches cannot sell the same digger.

  • Rekeying sales into Xero

    Invoices, bills and purchase orders push to Xero with contact and tax-rate mapping. Payments recorded in Xero flow back, so your bookkeeper is not rekeying hire invoices at month end.

  • Hire agreements in a filing cabinet

    Hire agreements are generated from templates and clause libraries, signed by the customer with an OTP-verified e-signature, and stored as a PDF against the order with an audit trail.

  • Long hires that need monthly invoices

    Leases invoice themselves on the anchor date you choose, upfront or in arrears, with proration for extensions, swaps and early off-hire, and credit notes when something changes.

  • Damage disputes at off-hire

    Dispatch and return inspections capture photos and defects on the mobile app, against a signed record. Defects escalate straight into a maintenance job that blocks the unit from the next hire.

Compact excavators lined up in a plant hire yard

Plant, tool and equipment hire

Every unit, bulk item and kit in one register across your depots

Serialised plant, bulk consumables and kits live in the same inventory with categories, variants, documents and warranty records. Availability search shows what is free for any date range, at any branch, before you confirm a hire.

  • Serial-number tracking per unit
  • Bulk quantities for props, boards, fencing
  • Kits: machine plus attachments as one line
  • Multi-branch stock with transfers between depots
Learn more
Event hire crew loading staging and lighting equipment into a van

Hire orders and off-hire

Quote, dispatch, extend, swap and off-hire without rekeying

Enquiries become quotations, quotations become hire orders. The mobile app runs dispatch and return with meter readings, photos and signatures; extensions and mid-hire swaps reprice automatically. Terminology is configurable per organisation, so documents can read "Hire agreement" rather than "Rental contract".

  • Hourly, daily, weekly and monthly rates
  • Minimum hire periods and duration discounts
  • Delivery notes, gate passes and route planning
  • Web store for online bookings
Learn more
Two colleagues reviewing a hire schedule on a laptop in a UK office

VAT, payments and Xero

VAT-compliant invoices in GBP, paid by card, posted to Xero

Invoices carry your VAT number and the 20% breakdown. Customers pay by card through Stripe in GBP; deposits are held separately from hire charges, partial payments are tracked, and everything posts to Xero with tax-rate mapping.

  • 20% standard-rate VAT via a configurable tax profile
  • Stripe card payments in GBP
  • Security deposits, partial payments and credit notes
  • Xero integration for invoices, bills and purchase orders
Learn more

Set up for the UK

What is configured for a UK organisation

Regional settings are configuration, not custom development. These are switched on for you during onboarding.

VAT
20% standard rate through a configurable tax profile. VAT number, net, VAT and gross on every invoice.
Currency and payments
Quotes, invoices and deposits in GBP. Card payments through Stripe; bank transfers recorded manually.
Accounting
Xero integration for invoices, bills and purchase orders, with contact and tax-rate mapping. Zoho Books also supported.
Pricing
Plans from $29 per month, billed in USD. No setup fees, 30-day money-back guarantee. See plans.

FAQ

Questions from UK hire businesses

What hire desks and owners ask before a demo.

Something else? or email sales@rentablez.com.

Does Rentablez produce VAT-compliant invoices for UK hire businesses?

Yes. A UK tax profile applies the 20% standard rate, and invoices show your VAT registration number, the net, VAT and gross amounts, and the invoice date and number. Zero-rated and exempt lines can be set per item where your business needs them.

Does Rentablez integrate with Xero?

Yes. Rentablez connects to Xero to push invoices, bills and purchase orders, with contact mapping and tax-rate mapping so VAT lands in the right Xero account. Payments recorded in Xero are reflected on the Rentablez invoice. Zoho Books is also supported.

Can I use "hire" terminology instead of "rental" in the software?

Yes. Terminology is configurable per organisation. You can relabel documents and fields so that, for example, a rental contract prints as a "Hire agreement" and an order reads as a hire order. The relabelling applies across the app and on customer-facing documents.

Which payment methods work for UK customers?

Card payments are taken through Stripe in GBP, including online payments from invoices and the web store. You can also record bank transfers, cash and cheque payments manually, take security deposits, accept partial payments, and reverse a payment with an audit trail.

Does Rentablez support multiple depots or branches?

Yes. Each branch has its own stock, addresses and users, with availability visible across all branches. Stock can be transferred between depots, reports can be filtered per branch, and role-based access limits what each branch team can see.

Is Rentablez suitable for plant hire and tool hire?

Yes. Serialised plant is tracked per unit with meter readings, inspections and maintenance job cards that block a unit from hire while it is in the workshop. Tool hire benefits from bulk quantities, kits, barcode or QR labels, and dispatch and return checks on the mobile app.

How much does Rentablez cost in the UK?

Plans start at $29 per month and are billed in USD. There are no setup fees, every plan includes email and chat support, and paid plans carry a 30-day money-back guarantee. See the pricing page for the full comparison.

Is there a free trial?

Yes. Book a demo and a 7-day free trial is set up with your own inventory during the call. No setup fees, cancel anytime.

Rental businesses everywhere

One product. Tax and payments that match your country.

Rentablez is used by rental businesses in India, the GCC, the UK, Australia and the US. Tax is chosen per order from your registered entities — India GST, GCC VAT, or configurable profiles anywhere else.

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See Rentablez with your own hire fleet

Book a 30-minute demo. We load a sample of your stock during the call and your 7-day free trial starts right after — no setup fees, cancel anytime.

No credit card required Cancel anytime Free 7-day trial
Free Trial