Rental management software
Rental software that runs the whole business, not just the bookings
Rentablez is rental management software for equipment, vehicle, event and asset hire. One system, live in days, priced per user.
- Inventory
- Bookings
- Dispatch & returns
- Invoicing
- Payments
- Contracts
- Maintenance
- Web store
- Reports
- KIT Cinema camera kit Body, 3 lenses, recorder, tripod 1
- Prime lens set Serialised · 3 units 3
- Field recorder Serialised · CAM-0412-06 1
Tuesday
4 jobs · 2 collections
-
08:30 · Excavator 3T
Delivered
-
10:15 · Camera kit
Scanning 6 components
-
13:00 · Hospital bed
Collection
Illustration with sample data
Why rental businesses switch
No more juggling six tools to run your rental business
Spreadsheets and WhatsApp hold up until around the fiftieth asset. After that, the cost shows up as double bookings, missed hire days and units that go out needing service.
Before
Bouncing between Excel, WhatsApp, phone calls and a paper register to work out what is on rent, what is free, and who still owes you.
- The same excavator promised to two sites
- Hire days counted by hand at month end
- A unit sent out that was due for service
After
One system your whole team can see — inventory, bookings, agreements, payments and dispatch, on the web and in their pocket.
A smarter way to run your rental business
An instant read on what is free, what is out, and where every unit is.
- ✓ Serialised, bulk and kit stock
- ✓ Live availability for any date range
- ✓ Barcode / QR labels and scanning
- ✓ Visual search — find an asset from a photo
RBZ-DJ-0042
Pioneer DDJ-FLX10 controller
Pulled 1 / 2 · Warehouse A
Plus multi-branch, depreciation, asset financing and the store module — see the full feature list.
Inventory & availability
Know exactly what is on the yard, on hire and due back
Every serialised unit, bulk quantity and kit has one live availability calendar across branches. Maintenance blocks stock automatically; the web store only offers what is really free.
- Serialised, bulk and kit inventory
- Availability search for any date range
- Barcode / QR scanning and labels
- Bulk import from Excel with dry-run
Orders & dispatch
From quote to return without re-typing anything
Enquiries become quotations, quotations become orders. Dispatch and pickup workflows run on the mobile app, with condition photos, signatures and delivery routes for the crew.
- Rentals, leases and subscriptions
- Pickup, delivery and return flows on iOS & Android
- Inspections with photo-backed defects
- Route planning for delivery agents
Billing & reporting
Invoices that follow your country's tax rules, paid online
GST or VAT is applied per order from your registered entities. Leases bill themselves on schedule, deposits are tracked separately, and payments land through Stripe, Razorpay or PhonePe.
- India GST (CGST/SGST or IGST) and GCC VAT
- Recurring lease invoicing and credit notes
- Security deposits and partial payments
- Utilisation, revenue and overdue reports
Industries
Built for whatever you rent out
Serialised units, bulk quantities and kits are all first-class — so the same system works for an excavator fleet, 400 chairs, or a camera body with six lenses.
-
Construction equipment Heavy machinery, tools and site equipment -
Car & vehicle rental Fleets, self-drive and chauffeur hire -
EV rentals — India E-scooter, e-auto and EV fleets -
Camera & photography Bodies, lenses, lighting and kits -
Medical equipment Beds, oxygen, mobility and devices -
Event equipment AV, staging, tents and furniture -
Party supplies Décor, tableware and inflatables -
Furniture Home, office and staging furniture -
Costume & occasion wear Lehengas, gowns, sherwanis and costumes -
Tech & electronics Laptops, AV and IT equipment -
Jewellery Bridal, occasion and designer pieces -
Bicycles & scooters Micro-mobility and tour fleets
Getting started
Live in days, not months
No implementation project. Most rental businesses are taking real orders inside their first week.
- 01
Book a demo, get your trial
A 30-minute walkthrough. We set up your account during the call and your 7-day free trial starts with your own inventory loaded.
- 02
Add or import your assets
Regular, bulk and kit items with categories, variants, rates and photos. Bulk upload from Excel is included.
- 03
Set pricing and tax
Hourly, daily, weekly and monthly rates, security deposits, price lists and the tax profile for your country.
- 04
Invite your team
Role-based permissions for office staff, warehouse and delivery agents — web and mobile.
- 05
Take your first booking
Create the order, dispatch, invoice and collect payment. Everything after that is reporting.
Rental businesses everywhere
One product. Tax and payments that match your country.
Rentablez is used by rental businesses in India, the GCC, the UK, Australia and the US. Tax is chosen per order from your registered entities — India GST, GCC VAT, or configurable profiles anywhere else.
- EV fleet · India
-
Event rentals · Dubai -
Medical equipment -
Camera gear
-
India
GST invoicing, Razorpay & PhonePe, Aadhaar eKYC, from ₹1,200 per user
Rental software for India → -
UAE & GCC
5% VAT with TRN on invoices, multi-emirate branches
Rental software for UAE & GCC → -
United Kingdom
VAT-compliant invoices, Stripe card payments
Rental software for United Kingdom → -
Australia
GST-inclusive quoting, Stripe, AUD billing
Rental software for Australia → -
United States
Sales-tax profiles by state, Stripe & ACH, from $29 per user
Rental software for United States →
FAQ
Frequently asked questions
Straight answers to what rental business owners ask before a demo.
Something else? or email sales@rentablez.com.
What is Rentablez?
Rentablez is rental management software for rental businesses. It manages inventory and availability, rental, lease and subscription orders, invoicing with GST or VAT, payments, customers, contracts with e-signature, maintenance and inspections, reports and multi-branch operations — on the web and in iOS and Android apps. Rentablez is software sold to rental businesses; it does not rent out equipment itself.
Is there a free trial?
Yes. Book a demo and you get a 7-day free trial with full access, set up with your own inventory during the call. There are no setup fees, no long-term contract, and you can cancel anytime. Paid plans are covered by a 30-day money-back guarantee.
How much does Rentablez cost?
Rentablez is priced per user, and the rate depends on the features you need. Internationally that is $29 per user a month on Starter, $49 on Growth and $85 on Professional; in India ₹1,200, ₹2,000 and ₹3,500, exclusive of 18% GST. Your first user is the Admin, so a solo operator pays exactly the headline rate, and Standard users — who do the day-to-day work without the settings and billing screens — cost about 40% less. There are no asset limits; multi-branch groups are on a Custom plan.
Which payment gateways does Rentablez support?
Rentablez integrates with Stripe, Razorpay and PhonePe for online payments. You can also record cash, bank transfer, cheque and UPI payments manually, take partial payments, and track security deposits separately from rent.
Does Rentablez handle GST and VAT?
Yes. India GST (CGST/SGST or IGST chosen automatically from the customer state), UAE and GCC VAT with TRN on invoices, and configurable tax profiles for other countries. An organisation can hold multiple tax registrations and choose which entity bills each order.
Can I migrate from my current system or spreadsheets?
Yes. Assets, customers and stock can be bulk-uploaded from Excel templates with a dry-run validation step, and our team helps with the initial import during onboarding.
Which types of rental businesses use Rentablez?
Construction equipment, car and vehicle fleets, EV rentals, camera and photography gear, medical equipment, event and party supplies, furniture, costume and occasion wear, tech and electronics, jewellery, and bicycles and scooters. Serialised units, bulk quantities and kits are all supported.
How is my data secured?
Data is encrypted in transit and at rest, backed up automatically, and protected by role-based access control and audit logging. Security controls are aligned to SOC 2 and ISO 27001 principles. See the Security page for details.
See Rentablez with your own inventory
Book a 30-minute demo. We set up your account on the call, and your 7-day free trial starts right after — no setup fees, cancel anytime.